Day-of Coordinator
What are the duties of the Day-of Coordinator?
Pre-Event Coordination (4–8 weeks prior):
- Review all vendor contracts and timelines
- Conduct a final walk-through at the venue
- Help create a detailed event timeline
- Communicates with vendors to confirm arrival/setup times and expectations
- Develops contingency plans (e.g., rain backup)
On-the-Day Management:
- Point person for all vendors and guests (so you don’t get bombarded with questions)
- Ensures vendors arrive and set up according to the timeline
- Manages the event flow/timeline
- Handles any last-minute issues discreetly
- Coordinates transitions between parts of the event
- Distributes final payments or tips to vendors, if needed